St Edwards University
  • ADVN - Advancement
  • Austin, TX, USA
  • Full Time

Gift and Data Services Coordinator

 St. Edward's University of Austin, Texas invites applications for the position of Gift and Data Services Coordinator. The Gift and Data Services Coordinator in the Office of University Advancement is the gift and data processor of the advancement module of the university's enterprise system and division's third-party systems. This position serves as the systems expert for all gift and records management operations ensuring that all gift and records-related activity is completed according to University and industry standards and best practices.

Essential Responsibilities Include: 

  • Serves as the primary gift and data processor in the advancement module of the university's enterprise system and division's third-party systems.
  • Performs all gifts, matching gifts, pledge, and other financial processing activities from collection and entry through to receipting.
  • Performs records management activities including data acquisition, verification, entry, analysis, clean up, archiving, and auditing.
  • Performs gift and pledge accounting including financial reconciliation between the advancement office, business office, and third-party systems.
  • Assists with the creation, maintenance, and distribution of gifts, pledge, and financial reports.
  • Assists in the development of policies and procedures for gift processing, pledge processing, receipting/acknowledgment/notification, records management, financial reconciliation, accounting activities, and other related business processes.
  • Creates and maintains training and business process documents.
  • Trains and supervises student staff when appropriate and necessary.
  • Performs other duties as assigned.

 For consideration, a High school degree required. Associates or Bachelor's degree in business, finance, information systems, or accounting preferred. Minimum of two years of information systems experience using ERP/CRM/SaaS solutions. Experience with Banner Advancement and the Salesforce platform preferred. Minimum of two years of experience in accounting, reconciliation, finance, treasury, or related business processes including data entry, gift/pledge/invoice processing, and money handling. Experience in fundraising preferred. Must have proficiency using Microsoft Office (Excel, Word and PowerPoint), Google Docs, and other computer applications.   Excellent verbal and written communication. Ability to perform work accurately and thoroughly; excellent attention to detail and organizational skills. Excellent customer service skills. Successful completion of an employment and/or criminal history background check required of final selected candidate


For detailed information, please scroll to the bottom of the page to download the job description.


The University offers an excellent TOTAL REWARDS package!

 Medical & Rx Coverage Blue Cross Blue Shield (HSA & FSA Available)

Dental Guardian Dental

Vision Guardian/Davis Vision Plan

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts



Interested applicants should submit an online application at; Please include a resume, cover letter, and three employment references. No Calls Please.  Applications will not be considered if it is missing any of these three items.

In your cover letter, please describe your lived experiences that prepare you to contribute to diversity and inclusion at St. Edward's University.



St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.



Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas.  St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning, and exciting internship opportunities.  The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students.  An overview of St. Edward's University employee benefits is available at;




We are not offering sponsorship at this time.


Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.


Reference #:J202024


Available: Immediately 

Full Job Description
St Edwards University
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