St Edwards University
  • NSF Noyce Grant / Teaching, Learning, and Culture
  • Austin, TX, USA
  • Part Time

Office Specialist IV

St. Edward's University of Austin, Texas invites applications for the position of Office Specialist IV. The Noyce STEM Teacher Scholarship program is searching for an office specialist who can assist the program director with a variety of administrative tasks. The office coordinator will be responsible for answering inquiries from students and the public related to the grant, assisting with recruitment and participant tracking, and general assistance aiding the program director with administrative and research tasks. The ideal candidate for this position is professional, independent, experienced and confident. Strong communication skills and a positive attitude are key and must enjoy working with college-aged students.


Essential Responsibilities Include:

The successful candidate will act as a liaison between the Noyce grant and students, visitors, vendors, and other University contacts.

Day-to-day operations of the department front office include:

  • Answering phone calls, email and providing general information about grant business and functions.
  • Arranging and managing meetings and appointments for PI
  • Booking travel, transport, and accommodation for PI and other participants of the grant when required
  • Coordinating grant participant recruitment events when required
  • Compiling and preparing reports, presentations, and correspondence.
  • Managing databases and filing systems.
  • Implementing and maintaining procedures/administrative systems to ensure secure data management
  • Collating and filing expenses
  • Provide additional support to Assoc Prof Secondary Education as required.
  • Perform other duties as assigned

For consideration a successful candidate will have a minimum of a High School Diploma (or equivalent); however, an undergraduate degree is preferred. Additional qualifications include:

  • Two or more years of experience in office management (preferred)
  • Excellent customer service skills and demonstrated skill in oral & written communications (required)
  • Ability to coordinate workloads and manage multiple and competing priorities (required)
  • Strong attention to detail (required)
  • Ability to work occasional non-standard hours when required (required)
  • Strong sense of responsibility and ability to complete tasks with minimal supervision (required)
  • Strong computer skills in a variety of programs beyond Microsoft Office (strongly preferred)
  • Ability to comply with workforce guidelines and attendance requirements (required)
  • Successful completion of an employment and/or criminal history background check (required)

For detailed information, please scroll to the bottom of the page to download the Job Description.

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. For full consideration, please submit all application materials by:

  1. A current resume or CV;
  2. A cover letter addressing the candidate's interest in and qualifications for the position;
  3. A statement on the candidate's ideas, contributions, and goals for advancing Diversity, Equity, and Inclusion while serving in this position.

The University offers an excellent TOTAL REWARDS package!

United Healthcare Medical & Rx Coverage (HSA & FSA Available)

Sun Life Financial Dental Plan

Sun Life Financial Vision Plan

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,000 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning, and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

OTHER ITEMS TO KNOW

Sponsorship:

We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.

Reference #:J202067

Posted: 3/1/2021

Available: Immediately

Full Job Description
St Edwards University
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