St Edwards University
  • REGR - Registrar's Office
  • Austin, TX, USA
  • Full Time

Office Specialist VI-Transcript Evaluator

St. Edward's University of Austin, Texas invites applications for the positions of Office Specialist VI'Transcript Evaluator. The Transcript Evaluator provides accurate, skillful, and complex clerical support and transcript evaluation services for the Office of the Registrar, working under strict deadlines with a diverse population of students, advisors, faculty, and staff. Perform work in ways that contribute to the university's successful achievement of enrollment and retention goals.

Essential Responsibilities and Duties:

  • Organize, review and evaluate undergraduate transcripts from other institutions in alignment with university transfer credit policy/transfer articulation documentation and enter acceptable credit for new students.
  • Match transfer work with approved requests to take courses off-campus and enter acceptable credit for matriculated students.
  • Organize, review, evaluate and enter acceptable credit for CLEP, AP, DANTES, IB, military service, and other college-level work.
  • Assist in consulting with Department Chairs, Assistant Deans, and Deans to build SEU equivalency guides/course articulations for other institutions' course catalogs.
  • Assist in the building and maintenance of course articulation tables/transfer equivalency database and guides.
  • Produce and verify Transfer of Credit Approval reports.
  • Process Transfer of Credit Amendment Requests.
  • Research, monitor, and correspond with students with incomplete or partial transcripts.
  • Add and remove registration holds for students with incomplete or partial transcripts.
  • Correspond with advisors, deans, faculty, staff, and students regarding the transfer of credit policies, procedures, and evaluation.
  • Comply with all published university rules, procedures, guidelines, and laws/regulations relating to FERPA and confidentiality of information.
  • Assist with graduation set up and ceremony as assigned.
  • Perform other duties as assigned.

For consideration, a Bachelor's degree or equivalent combination of education and directly relevant work experience is strongly preferred. Three or more years of related college or university experience is strongly preferred. Two or more years of office/clerical experience are required. Knowledge and experience with transcripts, student records, computerized record-keeping, and databases are strongly preferred. Excellent analytical, planning, organizational, and communication skills are required. Accuracy, attention to detail, and strong service attitude required. Ability to multi-task, problem-solve and research. Ability to deal with confidential student data and records. Ability to work under pressure of deadlines and heavy workload required. Ability to handle difficult situations and enforce unpopular policies with diplomacy and tact. Knowledge and experience with Banner student database, Windows, and Microsoft office suite strongly preferred. Ability to comply with workplace guidelines and attendance requirements. Successful completion of an employment and/or criminal background check required.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

United Healthcare Medical & Rx Coverage (HSA & FSA Available)

Sun Life Financial Dental Plan

Sun Life Financial Vision Plan

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts


Interested applicants should submit an online application at; For full consideration, please submit all application materials:

  1. A current resume or CV;
  2. A cover letter addressing the candidate's interest in and qualifications for the position;
  3. A statement on the candidate's ideas, contributions, and goals for advancing Diversity, Equity, and Inclusion while serving in this position; and
  4. The contact information for three professional references


St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,000 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning, and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at;



We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.

Reference #:J2020138



Full Job Description
St Edwards University
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