Administrative and Events Coordinator

Academic Affairs

This position supports the mission of St. Edward's University by performing administrative duties for the Provost and the Provost's Office.

For consideration, this position requires qualifications including college degree preferred or equivalent combination of education and experience, five years progressively responsible administrative office This applicant must be well organized, have excellent time management and organizational skills, good judgment to set priorities and complete assigned tasks, work independently with minimal supervision, and must be able to deal with matters in a tactful and highly confidential manner. Additionally, the applicant must have advanced Microsoft Office skills: excellent Word, Excel and PowerPoint skills on a PC platform with high accuracy and speed. Excellent interpersonal skills required, including a pleasant telephone.

Essential Responsibilities Include:

• Provide administrative support to Academic Affairs as directed by the Provost.
• Support activities for the administrators in the Provost's office, including, but not limited to: answering phones and taking messages; preparing routine correspondence; researching and compiling information; meeting preparation including logistics, agendas and minutes; briefings and presentations; maintaining office files; and taking minutes of meetings in which, the Provost is involved, to include the Council of Deans.
• Prepare invoices for payment through the Banner System as directed by the Provost.
• Interact with the St. Edward's University community; serve as point of contact for other offices on campus, schedule meetings and, when appropriate, serve on internal committees.
• Plan and coordinate the Provost Office's sponsored special events including: fall and spring Commencement ceremonies, fall and spring Medallion Ceremonies, GradFest, Honors Night, Faculty Retirement Celebration, Emeritus Reception and Dinner, and General Faculty Meeting.
• Maintain and regularly update the Graduation Festivities and Faculty Support web pages.
• Serve as the office public point of contact, particularly for all Commencement inquiries and questions.
• Maintain inventory and order office supplies as needed.
• Other duties as assigned.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage - UMR (HSA & FSA Available)

Dental - Sunlife Dental

Vision - Sunlife Vision Plan

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan - (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.

In your cover letter, please describe your lived experiences that prepare you to contribute to diversity and inclusion at St. Edward's University?

EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

Sponsorship:

We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.