St Edwards University
  • BOFF - Business Office
  • Austin, TX, USA
  • Full Time

Accounts Payable Specialist



Accounts Payable Specialist is responsible for timely and accurate posting of accounts payable invoices and timely and the accurate processing of payments in accordance with company policies and procedures.



Review invoices for appropriate documentation and verify GL accounts prior to approving for payment.

Ensure proper workflows are established and maintained for routing of invoices through the approval process

Conduct a wide range of research and analysis and resolve complex vendor and payable issues

Prepare weekly check runs and distributions to ensure vendor payments are made timely.

Maintain and file all vendor file documentation thoroughly and accurately

Assist with training employees regarding our processes in accounts payable.

Initiate check and ACH stop payment requests and reissues

Create vendor notifications for all outstanding accounts payable checks.

Process a high volume of vendor additions and changes on a daily basis with accuracy and efficiency

Communicate with purchasing, and other departments as necessary to resolve problems.

Collaborate with supervisors to review processes to simplify procedures and reduce exceptions.

Correspond with vendors and respond to all vendor inquiries.

Participate in system testing, module maintenance, and trouble shooting.

Review and analyze various accounts payable reports and ledger accounts prior to month end closing.

Scan and upload invoices into Banner Document Management.

Perform other duties as required.


Concur Expense System

Backup to Card Administrator:  Review submitted expense report detail and verifies all proper receipts are attached, in accordance with University policy.

Process payment for all approved out of pocket expense reports.

Assist employees with questions regarding creating an expense report via Concur.



Minimum 3 years accounts payable vendor experience

High school diploma or GED required college courses in accounting preferred.

Prior Banner and Concur experience preferred

Strong analytical skills and excellent decision-making skills required.

Familiarity with TIN matching on IRS website preferred.

Demonstrated understanding of vendor set up process and 1099 requirements.

Thorough knowledge of applicable accounts payable/general ledger systems and procedures and financial chart of accounts.

Must be able to multitask, prioritize and effectively manage a high volume of tasks.

Successful completion of an employment and/or criminal history background check required.


Special Conditions

Vacation leave may be limited during summer months to accommodate year end deadlines.


How to Apply

Consideration of applicants will begin immediately and continue until filled. Qualified applicants are invited to submit an online application at Attach a letter of interest, resume, and a list of three references.

St. Edward's University is an equal opportunity employer and hires only U.S. citizens and documented workers.


Reference #J18001

Posted:  01/09/2018

Available: Immediately

St Edwards University
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