St Edwards University
  • BOFF - Business Office
  • Austin, TX, USA
  • Full Time

Accounts Payable Supervisor

Reports to the Director of Procurement and Disbursement Services and is responsible for managing the day-to-day disbursement operations ensuring compliance with University policy and state and federal regulations. Serves as a key member of the team in support of all university enhancement projects for disbursements and other related initiatives. This position may be considered essential in the event of a campus emergency.

Essential Responsibilities

  • Manages Accounts Payable staff and associated functions, including the weekly check run and transmission of Positive Pay and ACH files to the identified banking institution.
  • Receives and verifies invoices for goods and services, including the review of approval signatures, supporting documentation, and funding account codes.
  • Fosters collaborative relationships, engagement, and opportunities to enhance awareness of departmental and program initiatives and identify improvements to operational processes and procedures.
  • Develops, implements and maintains policies and procedures.
  • Hires, trains, supervises and evaluates Accounts Payable staff.
  • Ensures that all financial deadlines regarding accounts payable are met for month-end, quarter-end and year-end financial closings.
  • Understands and interprets federal, state, local and institutional policies, procedures, and regulations related to
  • Accounts Payable transactions, including IRS form W-9.
  • Prepares and distributes annually the Internal Revenue Service Form 1099 MISC and associated reports.
  • Prepares and distributes annually the Internal Revenue Service Form 1042 for certain payments made through
  • Accounts Payable.
  • Maintains a thorough understanding of the Banner Finance system and the reports related to Accounts Payable.
  • Assists with testing of all Banner Finance upgrades/enhancements (BDMS, External feeds to Banner, testing and training campus, etc.)
  • Interacts with internal and external auditors and participates in occasional auditing projects or provides information and access to accounting records.
  • Performs other job-duties as assigned.

Education and Experience

  • Bachelor's degree preferred in any financial discipline (accounting, business, etc.).
  • Experience working in central office position at an educational institution, hospital, or similar campus environment;
  • Banner experience a plus.
  • Demonstrated knowledge of disbursement regulations and reporting requirements (1099, 1042S, Sales and use tax, etc.).
  • Experience in working collaboratively and effectively with widely diverse constituent groups.
  • Strong organizational skills; ability to work under minimal supervision and make independent decisions.
  • Experience with procurement processes and applicable state laws in Texas.
  • Must possess strong written and verbal communication skills and maintain positive working relationships.
  • Must have a valid Texas driver's license and be insurable by University insurance carrier.
  • Ability to comply with workplace guidelines and attendance requirements.
  • Lifting objects up to 15 pounds may be necessary.
  • Successful candidate must complete an employment and/or criminal background check.

About St. Edward's University
Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at

How to Apply
Qualified applicants are invited to submit a SEU application at Along with your application, please attach a cover letter, a list of three references, and a resume.
St. Edward's University is an equal opportunity employer and hires only U.S. citizens and documented workers. We do not offer sponsorship at this time.

Reference #: J18135
Posted: 11/6/2018
Available: Immediately

St Edwards University
  • Apply Now

  • * Fields Are Required

    What is your full name?

    How can we contact you?

    I agree to ApplicantPro's Applicant Information Use Policy.*
  • Share This Page
  • Facebook Twitter LinkedIn Email
Academics Admission & Financial Aid Global Perspective Life Faith About Give Visit Campus Events Athletics Library Current Student Parents Staff Alumni Logo Request Information Application